Articles

2016 PDD: KALANI FRONDA "FRONT END INVESTMENT" (12/09/17-12/24/17)

WATCH ON OLELO Channel 53: 

2016 PDD* Speaker: Kalani Fronda

Presenting: Front End Investment: Lesson's learned from the North Shore Development Plan on how to Engage Stakeholders to Ensure a Successful Project

  Talent Triangle: Strategic


*PDD = Professional Development Day

Cablecast schedule

Dates and Times:

Dec. 9 at 6pm
Dec. 13 at 12pm
Dec. 17 at 12pm
Dec. 24  at 12 pm

Speaker Bio:

Kalani is a Senior Land Asset Manager in the Community Engagement & Resources Group of the Kamehameha Schools (KS). In 2003, he received his CCIM designation from the CCIM Institute. Fronda joined KS in 1998 in the Asset Management Group as a Land Manager responsible for overseeing the planning, development, and management of approximately 25,000 acres on four islands and is currently overseeing the planning, project management and implementation of the Kamehameha Schools Master Land Use Plan.

Synopsis:

Kalani was part of the core leadership that directed and managed the Kamehameha Schools North Shore Plan which received regional and national awards by the American Planning Association.  The theme of his presentation is the importance and benefits of investing at the front-end of a project, specifically in skill sets, stakeholders and strategy.  In this video you will learn how Kalani faced various challenges in engaging with various stakeholders across the North Shore Oahu community and how he was able to filter through and incorporate many idea, thoughts and suggestions into one master plan to benefit the entire community. 



2017 PDD: Keynote "Beyond Your Limits" by Stacy Allison (9/13/2017-10/8/2017)

WATCH ON OLELO Channel 53:

2017 PDD* Keynote Speaker: Stacy Allison

Presenting: Beyond Your Limits

  Talent Triangle: Leadership


*PDD = Professional Development Day

Cablecast schedule

Dates and Times:

Sept. 13 at 6pm
Sept. 17 at 12pm
Sept. 24 at 12pm
Oct. 1 at 12 pm
Oct. 8 at 12pm

MIssed the presentation live?  Watch it here on Olelo Cablecast on demand! 

Speaker Bio:

Stacy is best known as the First American woman to summit Mt. Everest. She is also president of Stacy Allison General Contracting, a residential building company. She serves on the Board of Trustees of National University and is the Chairperson for The American Lung Associations fundraiser, Climb for Clean Air. Remarkably, she is also a successful author and committed mother of two.

Stacy’s climbed the world’s most famous mountain, now she’s helping organizations across the globe scale their own monumental challenges. “In any endeavor, leaders should inspire members of the team with a passion for success,” Stacy says, “but within the framework of team effort. One of the most crucial things to realize, feel and remember is that when one team member succeeds, the entire team succeeds.”

Synopsis:

Mt. Everest is one of the most unforgiving environments on Earth. Consequently, decisions and actions don’t get much starker. That’s why mountains, though seemingly a planet apart from the world of business, are a rich source of insights for project managers. More than just symbols of upward strivings, mountains are high-altitude crucibles for leadership, team dynamics, risk-taking, vision, and change. 

Stacy draws lessons from her leadership experience on high altitude expeditions as well as her down to earth know-how gained while running her residential construction company. Her high content dynamic presentation will encourage and inspire you to take a visionary look at opportunities and move beyond your limits.

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Book Review of Sustainability in Project Management

Sustainability means different things to different people. So, what does sustainability mean to the project manager?

At the June 2016 Breakfast Roundtable, the topic under discussion concerned the concept of sustainability and project management. The inspiration for the topic came from a book by Silvius, Schipper, Planko, Van den Brink, and Kohler, entitled "Sustainability in Project Management." Dr. Rowland starts the discussion by saying "Sustainability means different things to different people. So, what does sustainability mean to the project manager?"

If you missed the event, here's your chance to get acquainted with the topic through a review of the book by Dr. Rowland.

Introduction

It’s hard to miss the topic of sustainability. It is everywhere. However, when I saw the book by Silvius, Schipper, Planko, Van den Brink, and Kohler, entitled Sustainability in Project Management, I had to stop and think just what that meant. Being trained as an economist, I attribute sustainability to financial viability. But, just what more needed to be included in the concept of sustainability beside an environmental outlook, was something I had never applied to the idea and role of project management.

Silvius et al., as authors, are practicing project managers dedicated to sustainability. They are based in the Netherlands and provide an international perspective in their book. The following discussion will review the topics covered in their book and highlight some of the concepts that were particularly compelling.

 

 

About Larry Rowland

Dr. Larry Rowland is an Associate Professor teaching project management in HPU's MSIS and MBA programs. He has been serving as College Relations Director for PMI Honolulu Hawaii Chapter for several years. As part of his chapter volunteer activities, Dr. Rowland facilitates a monthly Breakfast Roundtable discussion about various project management or related topics with chapter members, business professionals, students, and anyone interested to attend. Look on our home page and event page for the next Breakfast Roundtable.

 


PMIHNL Breakfast Roundtable Discussion 8/3 on “Virtual Collaboration”

This month’s breakfast roundtable enjoyed some great discussion around the tools and techniques you use to virtually collaborate.  Great thoughts about security, easy of use, accessibility remotely and other ideas to be successful project managers were hot topics as we welcomed the local Business Analyst community to also join in on the discussion. Here are some of the key tools and thoughts on how to best approach using these on your project work.

  • Google Hangouts (https://hangouts.google.com/) “Hangouts bring conversations to life with photos, emoji, and even group video calls for free. Connect with friends across computers, Android, and Apple devices.”

    • Informal tool

    • Real time collaboration

    • “Sheets” to collect data

    • Docs” to share information

    • Can wear virtual silly hats – this really helps break the ice to get people to share

  • Business Hangouts (business area of Google hangouts) (https://business-hangouts.com/ ) “Use Business Hangouts and your entire team will be able to join the same Hangout from their desktop, laptop, tablet or phone”

    • Provides instant conferencing

  • MS SharePoint – use Microsoft’s collaboration tool for sharing on internal networks (https://products.office.com/en-us/sharepoint/collaboration ) “Share, organize, and discover information with Microsoft SharePoint. Learn about SharePoint Online, OneDrive for Business, Yammer, and Apps for SharePoint.”

    • Have email-enabled lists so you can send emails to the list and save there for easier records management

    • Often a document repository but needs discipline

    • Learn to use metadata versus folders – then you can add as much metadata as you want and create as many views of the content but only one copy of content (versus multiple versions you get in using multiple shared folders)

  • Remote Meetings - remote web conferencing tool, share screens and collaborate

    • Consideration of working from your own desk versus being in a conference room where everyone is looking at the screen

    • Dual screens are highly efficient so that you can share one screen and take notes on another

    • When online remember lag – may need to slow down, pause, and be more verbal

    • Careful how fast you are on scrolling and especially about moving the camera around

    • Need to plan these meetings, especially webinars and prepare questions to get engagement; some people email out questions for meeting

      • Don’t ask “Is there any questions” as people not likely to respond – ask specific questions on call

    • Best practice is review materials prior to meeting

    • Wear pants!

    • Mute your headset when not talking

  • Webex – Cisco’s (https://www.webex.com/ ) “WebEx online meetings and presentations, webinars, town halls, online courses and training, and online presentations. Work where you are with WebEx video conferencing.”

  • GoToMeeting (https://www.gotomeeting.com/ ) “Work can happen anytime, anywhere. GoToMeeting with HD video conferencing is a simple yet powerful way to collaborate in real time”

  • Skype for Business (https://www.skype.com/en/business/skype-for-business/ ) “Skype for Business lets you collaborate with anyone, anywhere, on any device, with the security and control of Microsoft”

    • Screen sharing, conference calls

  • Join.meeting (https://www.join.me/ ) “Join. Solutions Screen Sharing; Mobile; Video Conference; Free Conference Call; Whiteboard; Webinar; Developer API;” - free

  • Evernote – voice notes, pictures common, area to share (https://evernote.com/ ) “Take notes to a new level with Evernote, the productivity app that keeps your projects, ideas, and inspiration handy across all your digital devices.”

    • On the Internet so can access from mobile devices but can save

    • Easy to use metadata tags and easy to search

  • Microsoft OneNote – great for sharing notes internal (https://www.onenote.com/ ) “Get the OneNote app for free on your tablet, phone, and computer, so you can capture your ideas and to-do lists in one place wherever you are”

    • Can put on SharePoint and share notes with team for easy collaboration; tracks changes

  • Moodle – designed for education, open source (https://moodle.org/ ) “Welcome to the Moodle community and discover the value of an open, collaborative effort by one of the largest open-source teams in the world.”

  • Big Blue Button – open free source, option to Web ex (http://bigbluebutton.org/ ) “Built For Online Learning. BigBlueButton enables universities and colleges to deliver a high-quality learning experience to remote students”

  • Doodle (http://doodle.com/ ) – “Doodle radically simplifies the process of scheduling events, meetings, appointments, etc. Herding cats gets 2x faster with Doodle. Create a poll for free!” – for scheduling

  • Slack.com (http://slack.com/ )- “Slack brings all your communication together in one place. It’s real-time messaging, archiving and search for modern teams

    • Topic based group chat, set notifications

    • Example to eliminate short and unnecessary email by using chat features

    • Can get emails but it reminds you not to use email

  • A lot of learning through ‘gaming’ approaches

  • Email – careful in the use of “REPLY ALL”

    • Is not the ‘end all’ collaboration tool – how do you know your message was received as you intended it to be?

  • Trello (https://trello.com/ ) – “Trello’s boards, lists, and cards enable you to organize and prioritize your projects in a fun, flexible and rewarding way.”

    • Good for tracking

  • Wrike (https://www.wrike.com/ ) – “Wrike is an online project management software that gives you full visibility and control over your tasks”

    • PM Software that is mobile friendly

  • Microsoft Project (https://products.office.com/en-us/project/project-and-portfolio-management-software ) – “Streamline project, resource, and portfolio management with Microsoft Project & Portfolio Management (PPM). Integrated planning tools help you keep track of projects”

    • Good to show impact of changes

  • Workfront (https://www.workfront.com/ ) – “Workfront's award winning software allows you to manage your projects in one place. A cloud-based project management tool for marketing, IT and all teams.”

    • AD/Calendars update

  • Asana (https://asana.com/ ) – “Great teams get great results with Asana. From companies with off-the-charts growth to local businesses and non-profits, teams love Asana.”

    • Project management useful tool

  • Post-it Plus App (http://www.post-it.com/3M/en_US/post-it/ideas/plus-app/ ) – “The Post-it® Plus App takes the momentum from your collaboration sessions and keeps it rolling. Simply capture your notes, organize and share with everyone. That way your great ideas don’t stop when the meeting ends.”

    • Can take a picture of your post-its and it makes them all unique objects to organize on your computer

  • How to Protect Proprietary information?

    • Some use Google domain for education and so it is more secured

    • Many others state business rules to not share any confidential and proprietary information in online hosted (especially open source) systems

  • Keys to Success

    • Familiarity is key to these tools

    • Get training and find out the different options on tools to help you

    • People need to follow business rules – communicate and make known the procedures

Have more thoughts, ideas and comments? Please share and post additional tools that help your job as a PM run smoother on our LinkedIn Group!!

PMI Honolulu Hawaii Chapter conducts a monthly gathering of people interested in project management to listen to a topic and participate in discussion in a more intimate session. Come meet with other professionals in project management as well as other fields to talk about topics which drive you. Bring your experiences and questions to the table and take the opportunity to network with like-minded individuals.

They are typically the second Wednesday morning at 7am at Zippy’s on Vineyard Ave in Honolulu. Watch for the schedule of events for 2017 and come join us over breakfast and start your day with project management! 


Step-by-step How to Self-Report PDUs for the 2016 PMIHNL Professional Development Day.

This article is for PMI members who need to self-report educational PDUs for the PMI Honolulu Hawaii Chapter 2016 Professional Development Day (PDD) they attended at Ala Moana Hotel on 09/08/2016.

Chapter member attendees who registered and had their name badge QR codes scanned at the sessions they attended already had their PDUs reported by the chapter. This process is only for those who attended a PDD session but did not get scanned.

If you did not attend the session, but have watched the video recording, you should report your PDUs by a different method. See the Handbooks & Guides link on your dashboard for instructions on reporting Online or Digital Media.  Watch for announcements about videos available on Olelo Community Media.

How to self-report follows.

How to Self-Report PDUs for the 2016 PDD:

  1. Log onto the PMI.org site www.pmi.org or directly to your My PMI site. https://my.pmi.org
  2. Click on the CCRS Dashboard link. 
  3. Click on Search Activities link on the left of the page.
  4. Enter “160908” in the search box and click search.
  5. Scroll until you see the session you want to report.
  6. Click on the Report PDU for this activity link below the description and above the PDU numbers.
  7. The session details will load with all details except the date.
  8. Fill in 09/08/2016 for both started and completed dates.
  9. Read the claim on the bottom of the page, check the I agree box and click Submit
  10. Your claim will be displayed and a survey presented. You may take the survey and then report another claim by clicking the button.

    The claim will be in submitted status.  You’ll receive an email from the system confirming submission. When it is applied, often in a few minutes, you’ll see the status change to “approved” under claims and “applied” under PDUs.  You’ll receive an email from the system confirming your PDU claim has been approved.

Congratulations!  All Done!

For an illustrated version of this article, CLICK HERE.

 


Step-by-step How to Self-Report PDUs for the 2017 PMIHNL Professional Development Day

This article is for PMI members who need to self-report educational PDUs for the PMI Honolulu Hawaii Chapter 2017 Professional Development Day (PDD) they attended at Ala Moana Hotel on 08/17/2017.

Chapter member attendees who registered and had their name badge QR codes scanned at the sessions they attended will have their PDUs reported by the chapter. The process in this article is only for those who attended a PDD session but did not get scanned or are not Honolulu Hawaii Chapter members.

If you did not attend the session, but plan to watch the video recordings when they become available, you should report your PDUs by a different method. See the Handbooks & Guides link on your dashboard for instructions on reporting Online or Digital Media.  Watch for announcements about videos available on Olelo Community Media.

How to Self-Report PDUs for the 2017 PDD:

  1. Log onto the PMI.org site www.pmi.org or directly to your My PMI site. https://my.pmi.org
  2. Click on the CCRS Dashboard link. 
  3. Click on Search Activities link on the left of the page.
  4. Enter “170817” in the search box and click search.
  5. Scroll until you see the session you want to report.
  6. Click on the Report PDU for this activity link below the description and above the PDU numbers.
  7. The session details will load with all details except the date.
  8. Fill in 08/17/2017 for both started and completed dates.
  9. Read the claim on the bottom of the page, check the I agree box and click Submit
  10. Your claim will be displayed and a survey presented. You may take the survey and then report another claim by clicking the button.

    The claim will be in submitted status.  You’ll receive an email from the system confirming submission. When it is applied, often in a few minutes, you’ll see the status change to “approved” under claims and “applied” under PDUs.  You’ll receive an email from the system confirming your PDU claim has been approved.

Congratulations!  All Done!

 


2016-09-30 Survey regarding PM competencies relation to PM methodologies

Project Manager competencies and their relation to traditional and agile project management methodologies.

Survey.FlickrAs part of the Purdue University Master’s Degree Program, a research survey is being conducted to determine if relationships exist between project manager competencies and project management methodologies. If a relationship exists, better training and support can be provided for project managers who are utilizing a specific methodology to increase their effectiveness.

A follow-up article with the survey results will be posted after the survey has concluded. The survey closes September 30, 2016.

TAKE THE SURVEY NOW
(link to survey removed)

The author, in researching the topic of project manager competencies and project management methodologies, found that although there is much research on both topics, there was no found research on how the two topics correlate to each other. If there are project manager competencies found that vary based on what project management methodologies are in use by the PM or the organization, then that information can be used to better target training opportunities. The information could also be used by organizations to better select potential new hires depending on what methodologies the organizations are utilizing.

The aim of the research being conducted is to determine if there are differences in project manager competencies based on the primary project management methodology used. The survey itself should take no longer that 15 minutes to complete and can be accessed on line from the link below. All individual answers will remain confidential and only summaries of combined survey results will be published.

At the end of the survey, you will be given the opportunity to opt-in to a limited number of one-on-one phone interviews to gain further insight into your responses. This section, like the survey itself, is completely voluntary and is not required to complete the survey. If selected, the phone interview is anticipated to take no longer than 20 minutes.

About the Author:

KeithMcDermottMy name is Keith McDermott and I am a Messaging Systems Administrator with Purdue University in Indiana. I am also working towards my master’s degree in Computer and Information Technology, with a focus on IT Project Management, from Purdue University.

While my career goals have shifted since I began my degree, I can see how the skills I have already learned have made me into a better and stronger project team member. I have learned a great deal about the project management profession and have a strong respect for those who help guide projects of all sizes to a successful completion.

As a Systems Administrator, I enjoy the ability to focus on the bigger picture of how my systems and services fit into the overall IT goals of the University. In working with project managers in my area, I enjoy their guidance and leadership and work with them to ensure the best possible outcome for our common goals.


The Results Are In! - The Impact of Two Way Risk Communications on Project Success

The Impact of Two Way Risk Communications on Project Success

In spring of 2015, members of PMI Honolulu Hawaii participated in a research study exploring the relationship between the use of two way risk communications and project success rates, which was inspired by successes seen in the aviation industry. After collecting feedback from PMI members across the globe the research has now been concluded, and there are a number of things to learn!

In 2014 the global aviation accident rate was the lowest in the industry’s history, thanks in part to the implementation of active risk management systems known as Safety Management Systems (SMS). Such systems are structured using two way communication methods such as safety and risk awareness, training, and reporting that is incorporated throughout the organization and in all operational areas. The aim of the conducted research was to investigate the relationship between communication methods in project risk management and rates of project success in order to identify whether two-way communication methods for risk management have the potential to improve the rate of project failure.

Using a survey strategy to collect primary data, 304 members from 59 PMI Chapters completed a questionnaire detailing the rate of use for specific two way communication methods (structured risk identification; mandatory reporting; voluntary reporting; awareness training; duty specific training) and achievement of project budget, schedule and requirement success. Subsequent quantitative and qualitative analyses revealed the following highlights:

  • Despite a high rate of project manager certification, 37% of project managers use no formal project risk management methods;
  • Of those projects that used formal project risk management, nearly a third did not use structured risk identification activities;
  • A correlation was identified between the use of structured risk identification methods and achieving requirement success;
  • A correlation was identified between the inclusion of Project Owner/Sponsors in risk identification activities and the achievement of requirement success.

For PMI professionals, these results reveal some interesting food for thought as well as practical recommendations for implementation. Firstly, there is the indication that a large number of certified project managers do not follow the published methodologies for which they have been certified. These are concerning statistics, ones which should drive further research into how the guidance can evolve to better serve practitioners. Secondly, the study indicates that there are some positive correlations between two way risk communications and the use of specific methods and personnel, which lead to the presentation of the following recommendations:

  1. That project management practitioners ensure risk identification activities are employed on all projects. To ensure consistency in implementation, it is recommended that specific procedures for risk identification are developed, either organisation wide or individually by each practitioner as appropriate, that define:
    • When risk identification activities are conducted during each phase of the project;
    • Required personnel involvement;
    • The format of risk identification activities, giving consideration to the use of methods appropriate to each project phase (i.e. brainstorming during project initiation, status reports during project implementation etc.);
    • Specific action items for addressing the identified risks.
  2. That project management practitioners review the participation of Project Owner/Sponsors in project risk management processes. Such a review should:
    • Assess the current level of Project Owner/Sponsor involvement in risk identification activities;
    • Identify potential additional opportunities for participation;
    • Evaluate the feasibility of extending participation of Project Owner/Sponsor; and
    • Where appropriate, include Project Owner/Sponsor(s) as required personnel in project risk identification procedures.

While these detailed recommendations are intended to provide benefit in any project management setting, it is important to remember that as risks evolve and the capabilities of project management practitioners develop to navigate ever changing risk landscapes, valuable solutions don’t always come from expected sources. The SMS model is only one such example, which ultimately may or may not prove to be the right fit for implementation in project management. The project management industry is encouraged to keep an open mind and continuously look beyond its borders as it strives for improvement: digging up success stories of other industries and finding new viewpoints, ideas and methodologies to explore.


Author's Biography 

Amy PannettMy name is Amy Pannett, and I am the Director Standards and Quality Systems for GHS Aviation Auditing LLC, as well as a management student with the University of Wales through Resource Development International (RDI).

When I started my working career backstage at a theatre company, I hadn’t yet realized that it was the problem solving under pressure that attracted me to the job. When I figured out that I could do the same thing on a bigger scale and get paid more to do it, there was no holding me back!

As the Director Standards and Quality Systems I have dedicated many hours working with a diverse team of folks to achieve significant quality performance improvements for GHS Aviation Auditing LLC. Thanks to us, GHS is now ranked as the number one performing organization in its field. In return for these results GHS has been a supportive advocate of my goal to earn an MBA.

And what do you call completing an MBA while still playing the roles of director, wife and mother? Just another problem to be solved! I have enjoyed my time studying with University of Wales, and am looking forward to continuing my problem solving journey with a well-stocked tool kit under my arm.