Articles

Book Review of Sustainability in Project Management

Sustainability means different things to different people. So, what does sustainability mean to the project manager?

At the June 2016 Breakfast Roundtable, the topic under discussion concerned the concept of sustainability and project management. The inspiration for the topic came from a book by Silvius, Schipper, Planko, Van den Brink, and Kohler, entitled "Sustainability in Project Management." Dr. Rowland starts the discussion by saying "Sustainability means different things to different people. So, what does sustainability mean to the project manager?"

If you missed the event, here's your chance to get acquainted with the topic through a review of the book by Dr. Rowland.

Introduction

It’s hard to miss the topic of sustainability. It is everywhere. However, when I saw the book by Silvius, Schipper, Planko, Van den Brink, and Kohler, entitled Sustainability in Project Management, I had to stop and think just what that meant. Being trained as an economist, I attribute sustainability to financial viability. But, just what more needed to be included in the concept of sustainability beside an environmental outlook, was something I had never applied to the idea and role of project management.

Silvius et al., as authors, are practicing project managers dedicated to sustainability. They are based in the Netherlands and provide an international perspective in their book. The following discussion will review the topics covered in their book and highlight some of the concepts that were particularly compelling.

 

 

About Larry Rowland

Dr. Larry Rowland is an Associate Professor teaching project management in HPU's MSIS and MBA programs. He has been serving as College Relations Director for PMI Honolulu Hawaii Chapter for several years. As part of his chapter volunteer activities, Dr. Rowland facilitates a monthly Breakfast Roundtable discussion about various project management or related topics with chapter members, business professionals, students, and anyone interested to attend. Look on our home page and event page for the next Breakfast Roundtable.

 


2016 PDD: Training to the Talent Triangle (06/14/2017-07/09/2017)

WATCH ON OLELO Channel 53:

2016 PDD* Speaker: Dave Brauer

Presenting: Training to the Talent Triangle

  Talent Triangle: Strategic


*PDD = Professional Development Day

Cablecast schedule

Wednesday, June 14, 2017, 6:00 PM Hawaii Time
Sunday, June 18, 2017, 12:00 PM Hawaii Time
Sunday, June 25, 2017, 12:00 PM Hawaii Time
Sunday, July 02, 2017, 12:00 PM Hawaii Time
Sunday, July 09, 2017, 12:00 PM Hawaii Time

 

Speaker Bio: David “Dave” Brauer is the Senior Training Engineer for the Enterprise Project Management Office (EPMO) at Hawaiian Electric. In this capacity he has provided training for over 1,500 Hawaiian Electric employees in project management concepts, processes, methodologies, tools and techniques. Mr. Brauer is responsible for designing, developing, managing and executing the project management training program of the EPMO.

Synopsis: As one of the few PMI Registered Educational Providers (REPs) in Hawaii and perhaps the only Utility REP worldwide, Hawaiian Electric has a unique perspective on "Rocking the PMI Talent Triangle." PMI's REPs had first exposure to the new Talent Triangle and were challenged to align their curriculum prior to the triangle's launch in December 2015. Learn how Hawaiian Electric's existing project management training had to change to meet the new requirements and how our curriculum is evolving to meet the new competencies of the triangle. 



2016 PDD: Front-End Investment: Lesson’s learned from the North Shore Development Plan on how to Engage Stakeholders to Ensure a Successful Project (08/09/17-09/10/17)

WATCH ON OLELO Channel 53:

2016 PDD* Speaker: Kalani Fronda

Presenting: Front-End Investment: Lesson’s learned from the North Shore Development Plan on how to Engage Stakeholders to Ensure a Successful Project 

  Talent Triangle: Strategic


*PDD = Professional Development Day

Cablecast schedule

Wednesday, August 09, 6:00 PM Hawaii Time
Sunday, August 13, 2017, 12:00 PM Hawaii Time
Sunday, August 20, 2017, 12:00 PM Hawaii Time
Sunday, August 27, 2017, 12:00 PM Hawaii Time
Sunday, September 03, 2017, 12:00 PM Hawaii Time
Sunday, September 10, 2017, 12:00 PM Hawaii Time

 

Speaker Bio: Kalani is a Senior Land Asset Manager in the Community Engagement & Resources Group of the Kamehameha Schools (KS). In 2003, he received his CCIM designation from the CCIM Institute. Fronda joined KS in 1998 in the Asset Management Group as a Land Manager responsible for overseeing the planning, development, and management of approximately 25,000 acres on four islands and is currently overseeing the planning, project management and implementation of the Kamehameha Schools Master Land Use Plan.

Synopsis: Kalani was part of the core leadership that directed and managed the Kamehameha Schools North Shore Plan which received regional and national awards by the American Planning Association. The theme of his presentation is the importance and benefits of investing at the front-end of a project, specifically in skill sets, stakeholders and strategy. In this session you will learn how Kalani faced various challenges in engaging with various stakeholders across the North Shore Oahu community and how he was able to filter through and incorporate many ideas, thoughts and suggestions into one master plan to benefit the entire community.


2016 PDD: Graphic or Textual Models or Both (07/12/17-08/06/17)

WATCH ON OLELO Channel 53:

2016 PDD* Speaker: Greta Blash

Presenting: Graphic or Textual Models or Both

  Talent Triangle: Technical


*PDD = Professional Development Day

Cablecast schedule

Wednesday, July 12, 2017, 6:00 PM Hawaii Time
Sunday, July 16, 2017, 12:00 PM Hawaii Time
Sunday, July 23, 2017, 12:00 PM Hawaii Time
Sunday, August 6, 2017, 12:00 PM Hawaii Time

 

Speaker Bio: Greta Blash is a certified Project Manager Professional (PMP) with extensive experience as an executive and consulting IT professional, both domestically and internationally, and whose experience enables her to concurrently manage multiple high-risk, high-tech projects. Her areas of experience include program management, project management, agile scrum, customer relationship management data warehousing and business intelligence and systems development.

Synopsis: This session will look at the various graphic and textual models utilized by business analysts to gather and analyze project requirements and which type, or a combination of the two, best supports the understanding and agreement by all project resources.


2016 PDD: Introduction to Project Management (09/13/17-10/08/17)

WATCH ON OLELO Channel 53:

2016 PDD* Speaker: Christian Ocasio Gonzalez

Presenting: Introduction to Project Management

  Talent Triangle: Technical


*PDD = Professional Development Day

Cablecast schedule

Wednesday, September 13, 2017, 6:00 PM Hawaii Time
Sunday, September 17, 2017, 12:00 PM Hawaii Time
Sunday, September 24, 2017, 12:00 PM Hawaii Time
Sunday, October 01, 2017, 12:00 PM Hawaii Time
Sunday, October 10, 2017, 12:00 PM Hawaii Time

 

Speaker Bio: Christian's IT background began in the USAF and continued when he transitioned into the civilian sector. He has held IT positions in Help Desk, System Administration, Desktop Engineer, Management and as a Project Manager. He has been employed with the following sectors: government contracting, hospitality and gaming and higher education.

Synopsis: Covering basic fundamentals for project management, the material presented will be a combination of text from the PMBOK and real world experience. It’s a quick highlight of basic vocabulary that is most often used while emphasizing the importance of the follow through of the project manager.


2016 PDD: Me-Leader? Are You Nuts? (10/11/17-11/05/17)

WATCH ON OLELO Channel 53:

2016 PDD* Speaker: Scott Ruppel and R. Scott Simon

Presenting: Me-Leader?  Are You Nuts?

  Talent Triangle: Leadership


*PDD = Professional Development Day

Cablecast schedule

Wednesday, October 11, 2017, 6:00 PM Hawaii Time
Sunday, October 15, 2017, 12:00 PM Hawaii Time
Sunday, October 22, 2017, 12:00 PM Hawaii Time
Sunday, November 05, 2017, 12:00 PM Hawaii Time
Sunday, July 09, 2017, 12:00 PM Hawaii Time

 

Speaker Bio: Mr. Ruppel is a Project Manager for Kiewit. With over 23 years of experience in construction and engineering he brings first-hand knowledge on project management and the leadership needed to deliver projects.  Mr. Simon's firm Simon's Leadership Group serves Hawaii leaders seeking to achieve exceptional performance and navigate change. Clients seek out his unique local expertise as a business advisor, as well as his experience as an engineer, attorney and corporate communicator.

Synopsis: Hawaii leaders are faced with many unique challenges. This highly interactive workshop will focus on those project managers asked to move to the front to become the leader or those leading that want to take their performance to the next level. The session will provide tips and techniques that can immediately be put into practice.


2016 PDD: Introduction to Project Management (5/10/2017-6/11/2017)

WATCH ON OLELO Channel 53:

2016 PDD* Speaker:  Christian Ocasio Gonzalez, MPM, PMP

Presenting: Introduction to Project Management (part of the Career Development track for beginner PMs)

  Talent Triangle: Technical

*PDD = Professional Development Day

Cablecast schedule

Wednesday, May 10, 2017, 6:00 PM Hawaii Time
Sunday, May 14, 2017, 12:00 PM Hawaii Time
Sunday, May 21, 2017, 12:00 PM Hawaii Time
Sunday, May 28, 2017, 12:00 PM Hawaii Time
Sunday, Jun 04, 2017, 12:00 PM Hawaii Time
Sunday, Jun 11, 2017, 12:00 PM Hawaii Time

 

Speaker Bio:  Christian's IT background began in the USAF and transitioned into the civilian sector. He has held IT positions in Help Desk, System Administration, Desktop Engineer, Management and as a Project Manager. He has been employed with the following sectors: Government Contracting, Hospitality & Gaming, Higher Education.

Synopsis:  Covering basic fundamentals for project management; material is a combination of text from the PMBOK and real world experience. Its a quick highlight of basic verbiage that is most often used while emphasizing the importance of the follow through of the project manager.


PMIHNL Breakfast Roundtable Discussion 8/3 on “Virtual Collaboration”

This month’s breakfast roundtable enjoyed some great discussion around the tools and techniques you use to virtually collaborate.  Great thoughts about security, easy of use, accessibility remotely and other ideas to be successful project managers were hot topics as we welcomed the local Business Analyst community to also join in on the discussion. Here are some of the key tools and thoughts on how to best approach using these on your project work.

  • Google Hangouts (https://hangouts.google.com/) “Hangouts bring conversations to life with photos, emoji, and even group video calls for free. Connect with friends across computers, Android, and Apple devices.”

    • Informal tool

    • Real time collaboration

    • “Sheets” to collect data

    • Docs” to share information

    • Can wear virtual silly hats – this really helps break the ice to get people to share

  • Business Hangouts (business area of Google hangouts) (https://business-hangouts.com/ ) “Use Business Hangouts and your entire team will be able to join the same Hangout from their desktop, laptop, tablet or phone”

    • Provides instant conferencing

  • MS SharePoint – use Microsoft’s collaboration tool for sharing on internal networks (https://products.office.com/en-us/sharepoint/collaboration ) “Share, organize, and discover information with Microsoft SharePoint. Learn about SharePoint Online, OneDrive for Business, Yammer, and Apps for SharePoint.”

    • Have email-enabled lists so you can send emails to the list and save there for easier records management

    • Often a document repository but needs discipline

    • Learn to use metadata versus folders – then you can add as much metadata as you want and create as many views of the content but only one copy of content (versus multiple versions you get in using multiple shared folders)

  • Remote Meetings - remote web conferencing tool, share screens and collaborate

    • Consideration of working from your own desk versus being in a conference room where everyone is looking at the screen

    • Dual screens are highly efficient so that you can share one screen and take notes on another

    • When online remember lag – may need to slow down, pause, and be more verbal

    • Careful how fast you are on scrolling and especially about moving the camera around

    • Need to plan these meetings, especially webinars and prepare questions to get engagement; some people email out questions for meeting

      • Don’t ask “Is there any questions” as people not likely to respond – ask specific questions on call

    • Best practice is review materials prior to meeting

    • Wear pants!

    • Mute your headset when not talking

  • Webex – Cisco’s (https://www.webex.com/ ) “WebEx online meetings and presentations, webinars, town halls, online courses and training, and online presentations. Work where you are with WebEx video conferencing.”

  • GoToMeeting (https://www.gotomeeting.com/ ) “Work can happen anytime, anywhere. GoToMeeting with HD video conferencing is a simple yet powerful way to collaborate in real time”

  • Skype for Business (https://www.skype.com/en/business/skype-for-business/ ) “Skype for Business lets you collaborate with anyone, anywhere, on any device, with the security and control of Microsoft”

    • Screen sharing, conference calls

  • Join.meeting (https://www.join.me/ ) “Join. Solutions Screen Sharing; Mobile; Video Conference; Free Conference Call; Whiteboard; Webinar; Developer API;” - free

  • Evernote – voice notes, pictures common, area to share (https://evernote.com/ ) “Take notes to a new level with Evernote, the productivity app that keeps your projects, ideas, and inspiration handy across all your digital devices.”

    • On the Internet so can access from mobile devices but can save

    • Easy to use metadata tags and easy to search

  • Microsoft OneNote – great for sharing notes internal (https://www.onenote.com/ ) “Get the OneNote app for free on your tablet, phone, and computer, so you can capture your ideas and to-do lists in one place wherever you are”

    • Can put on SharePoint and share notes with team for easy collaboration; tracks changes

  • Moodle – designed for education, open source (https://moodle.org/ ) “Welcome to the Moodle community and discover the value of an open, collaborative effort by one of the largest open-source teams in the world.”

  • Big Blue Button – open free source, option to Web ex (http://bigbluebutton.org/ ) “Built For Online Learning. BigBlueButton enables universities and colleges to deliver a high-quality learning experience to remote students”

  • Doodle (http://doodle.com/ ) – “Doodle radically simplifies the process of scheduling events, meetings, appointments, etc. Herding cats gets 2x faster with Doodle. Create a poll for free!” – for scheduling

  • Slack.com (http://slack.com/ )- “Slack brings all your communication together in one place. It’s real-time messaging, archiving and search for modern teams

    • Topic based group chat, set notifications

    • Example to eliminate short and unnecessary email by using chat features

    • Can get emails but it reminds you not to use email

  • A lot of learning through ‘gaming’ approaches

  • Email – careful in the use of “REPLY ALL”

    • Is not the ‘end all’ collaboration tool – how do you know your message was received as you intended it to be?

  • Trello (https://trello.com/ ) – “Trello’s boards, lists, and cards enable you to organize and prioritize your projects in a fun, flexible and rewarding way.”

    • Good for tracking

  • Wrike (https://www.wrike.com/ ) – “Wrike is an online project management software that gives you full visibility and control over your tasks”

    • PM Software that is mobile friendly

  • Microsoft Project (https://products.office.com/en-us/project/project-and-portfolio-management-software ) – “Streamline project, resource, and portfolio management with Microsoft Project & Portfolio Management (PPM). Integrated planning tools help you keep track of projects”

    • Good to show impact of changes

  • Workfront (https://www.workfront.com/ ) – “Workfront's award winning software allows you to manage your projects in one place. A cloud-based project management tool for marketing, IT and all teams.”

    • AD/Calendars update

  • Asana (https://asana.com/ ) – “Great teams get great results with Asana. From companies with off-the-charts growth to local businesses and non-profits, teams love Asana.”

    • Project management useful tool

  • Post-it Plus App (http://www.post-it.com/3M/en_US/post-it/ideas/plus-app/ ) – “The Post-it® Plus App takes the momentum from your collaboration sessions and keeps it rolling. Simply capture your notes, organize and share with everyone. That way your great ideas don’t stop when the meeting ends.”

    • Can take a picture of your post-its and it makes them all unique objects to organize on your computer

  • How to Protect Proprietary information?

    • Some use Google domain for education and so it is more secured

    • Many others state business rules to not share any confidential and proprietary information in online hosted (especially open source) systems

  • Keys to Success

    • Familiarity is key to these tools

    • Get training and find out the different options on tools to help you

    • People need to follow business rules – communicate and make known the procedures

Have more thoughts, ideas and comments? Please share and post additional tools that help your job as a PM run smoother on our LinkedIn Group!!

PMI Honolulu Hawaii Chapter conducts a monthly gathering of people interested in project management to listen to a topic and participate in discussion in a more intimate session. Come meet with other professionals in project management as well as other fields to talk about topics which drive you. Bring your experiences and questions to the table and take the opportunity to network with like-minded individuals.

They are typically the second Wednesday morning at 7am at Zippy’s on Vineyard Ave in Honolulu. Watch for the schedule of events for 2017 and come join us over breakfast and start your day with project management! 


Step-by-step How to Self-Report PDUs for the 2016 PMIHNL Professional Development Day.

This article is for PMI members who need to self-report educational PDUs for the PMI Honolulu Hawaii Chapter 2016 Professional Development Day (PDD) they attended at Ala Moana Hotel on 09/08/2016.

Chapter member attendees who registered and had their name badge QR codes scanned at the sessions they attended already had their PDUs reported by the chapter. This process is only for those who attended a PDD session but did not get scanned.

If you did not attend the session, but have watched the video recording, you should report your PDUs by a different method. See the Handbooks & Guides link on your dashboard for instructions on reporting Online or Digital Media.  Watch for announcements about videos available on Olelo Community Media.

How to self-report follows.

How to Self-Report PDUs for the 2016 PDD:

  1. Log onto the PMI.org site www.pmi.org or directly to your My PMI site. https://my.pmi.org
  2. Click on the CCRS Dashboard link. 
  3. Click on Search Activities link on the left of the page.
  4. Enter “160908” in the search box and click search.
  5. Scroll until you see the session you want to report.
  6. Click on the Report PDU for this activity link below the description and above the PDU numbers.
  7. The session details will load with all details except the date.
  8. Fill in 09/08/2016 for both started and completed dates.
  9. Read the claim on the bottom of the page, check the I agree box and click Submit
  10. Your claim will be displayed and a survey presented. You may take the survey and then report another claim by clicking the button.

    The claim will be in submitted status.  You’ll receive an email from the system confirming submission. When it is applied, often in a few minutes, you’ll see the status change to “approved” under claims and “applied” under PDUs.  You’ll receive an email from the system confirming your PDU claim has been approved.

Congratulations!  All Done!

For an illustrated version of this article, CLICK HERE.

 


2016-09-30 Survey regarding PM competencies relation to PM methodologies

Project Manager competencies and their relation to traditional and agile project management methodologies.

Survey.FlickrAs part of the Purdue University Master’s Degree Program, a research survey is being conducted to determine if relationships exist between project manager competencies and project management methodologies. If a relationship exists, better training and support can be provided for project managers who are utilizing a specific methodology to increase their effectiveness.

A follow-up article with the survey results will be posted after the survey has concluded. The survey closes September 30, 2016.

TAKE THE SURVEY NOW
(link to survey removed)

The author, in researching the topic of project manager competencies and project management methodologies, found that although there is much research on both topics, there was no found research on how the two topics correlate to each other. If there are project manager competencies found that vary based on what project management methodologies are in use by the PM or the organization, then that information can be used to better target training opportunities. The information could also be used by organizations to better select potential new hires depending on what methodologies the organizations are utilizing.

The aim of the research being conducted is to determine if there are differences in project manager competencies based on the primary project management methodology used. The survey itself should take no longer that 15 minutes to complete and can be accessed on line from the link below. All individual answers will remain confidential and only summaries of combined survey results will be published.

At the end of the survey, you will be given the opportunity to opt-in to a limited number of one-on-one phone interviews to gain further insight into your responses. This section, like the survey itself, is completely voluntary and is not required to complete the survey. If selected, the phone interview is anticipated to take no longer than 20 minutes.

About the Author:

KeithMcDermottMy name is Keith McDermott and I am a Messaging Systems Administrator with Purdue University in Indiana. I am also working towards my master’s degree in Computer and Information Technology, with a focus on IT Project Management, from Purdue University.

While my career goals have shifted since I began my degree, I can see how the skills I have already learned have made me into a better and stronger project team member. I have learned a great deal about the project management profession and have a strong respect for those who help guide projects of all sizes to a successful completion.

As a Systems Administrator, I enjoy the ability to focus on the bigger picture of how my systems and services fit into the overall IT goals of the University. In working with project managers in my area, I enjoy their guidance and leadership and work with them to ensure the best possible outcome for our common goals.