Speaker: Curt Ruotola, PMP.
Enterprise IT Portfolio Manager-- Kamehameha Schools
Program: Project Scheduling, Workload Management, and IT Portfolio Management Using Enterprise Project Management (EPM) Software
Time/Location: 11:30 a.m. - 1:00 p.m., The Plaza Club - 20th Floor Main Dining Room
PDU Info: Session #C166-P106160. PMPs earn 1 PDU in Category 3
Organizations that need to staff and effectively manage resources for both ongoing operations and discretionary projects can face challenges with workload management. Over the past two years, Kamehameha Schools has rolled out Microsoft Office Project Server 2007 for use by its portfolio of IT projects and by its Information Technology Division. While this implementation is a work in progress, some lessons learned may be useful to other organizations. This presentation will include information about: (1) establishing an enterprise resource pool to facilitate skill-based capacity/workload planning; (2) representing non-project workload carried by enterprise resources; (3) using a standard project schedule template to align projects with organizational methodologies and to better understand resource needs; (4) estimating resource needs to support potential new projects; and (5) helping the organization understand what capacity it has to take on new projects.
v PMBOK Process Groups addressed: primarily Initiating and Planning; to a lesser extent, Monitoring and Controlling
v PMBOK Knowledge Areas addressed: primarily Project Human Resource Management, Project Time Management, and Project Cost Management
Curt Ruotola is a Certified PMP® with experience managing projects, programs, and project portfolios in the public sector (U.S. Air Force), private sector (Bank of Hawaii and technology management consulting), and nonprofit community (Kamehameha Schools and teaching project management to numerous Hawaii-based nonprofits via PMI’s Honolulu Chapter). Curt’s responsibilities as Kamehameha Schools’ Enterprise IT Portfolio Manager center on managing the IT investment portfolio such that its benefits are achieved and remain aligned to the KS Mission and IT Strategy. This includes setting standards; helping facilitate a cross-functional IT governance entity that establishes procedures and makes recommendations for project selection; administering the enterprise project and portfolio management system; and reporting on the health, progress, and status of the portfolio.